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KM Event Planning Activity

From Planning to Execution: Your Complete Guide

NNPC Limited - Knowledge Management Initiative

Activity End Goal

Leave this activity with a clear, practical plan to deliver a Knowledge Sharing Session, Lunch and Learn, or K-Café in your Business Unit—ready for execution, not just intention.

A. Define Your Objectives & Outcomes

Ask yourself:

  • What specific knowledge needs to be shared?
  • What should participants be able to DO after the session?
  • How will this knowledge improve work processes or decisions?

💡 Tip:

Frame objectives as action-oriented outcomes: "Participants will be able to..." rather than "Participants will know..."

B. Identify Your Audience

Consider:

  • Who needs this knowledge most urgently?
  • What is their current knowledge level?
  • What roles, departments, or levels should attend?
  • How many participants can you effectively engage? (Aim for 15-30)

C. Choose the Right Format

Knowledge Sharing Session

Formal engagement where individuals or teams share insights, updates, or experiences within teams, across departments, or company-wide

Best for:

Team updates, cross-functional sharing, departmental alignment, company-wide announcements

Duration:

30-60 minutes

Lunch and Learn

Expert or practitioner shares specialized knowledge, lessons learned, or hands-on experience in an accessible format

Best for:

Solving executive pain points, general capacity building, technical skills transfer, operational knowledge sharing

Duration:

45-90 minutes

K-Café (Knowledge Café)

Interactive dialogue and group knowledge exchange

Best for:

Complex issues, collective problem-solving, idea generation

Duration:

60-90 minutes

D. Identify Your Knowledge Source

Who holds the knowledge?

  • Subject Matter Experts (SMEs) with deep technical knowledge
  • Experienced practitioners who've solved similar problems
  • Project teams with recent lessons learned
  • Retiring staff with critical institutional knowledge

📝 Activity Exercise:

Complete this template during the activity to create your actionable event plan.

A. Event Basics

B. Knowledge Need

C. Audience

D. Speaker / Facilitator

E. Session Design

F. Expected Outcomes

🎯 Your Next Steps

1. Complete the Event Planning Template (Section 2) during this activity

2. Schedule your event within the next 30 days

3. Use the Logistics Checklist to prepare

4. Execute your event using the During-Event guide

5. Complete Post-Event Actions within 1 week

6. Share your success story with other KM Focal Persons!

Questions or support needed? Contact the KM Team at NNPC Limited